SAP Evaluations in Texas

SAP follow-up evaluations before return-to-duty testing

Before the appointment, the SAP should be able to obtain appropriate documentation from the education or treatment professional. A receipt or self-reported completion may not give the SAP enough information. The employee should confirm that any required release has been signed and that the provider knows where to send records.

Retain the SAP’s successful-compliance report, the employer-arranged return-to-duty result (negative drug test and/or alcohol concentration below 0.02), direct-observation documentation where applicable, the follow-up testing plan, completed follow-up test records and any communications needed to show that the plan was transferred or continued after a break in service. Keep those records with controlled access because they contain sensitive drug and alcohol program information.

Choosing a DOT-qualified SAP for employees in Texas

For an employee attending from Texas, confirm the SAP’s qualifications under 49 CFR 40.281 and whether their credential permits practice in Texas. Remote evaluations require suitable real-time audio and video. Check where recommended education or treatment can be completed before assuming the process can be handled from home.

Have violation details ready and any current employer’s designated employer representative (DER) contact information. Employers or their authorized employees act as DERs; service agents cannot. If there is no current employer, the handling and transfer of SAP reports should follow the applicable §40.311 requirements. Confirm the correct recipient and process for the employee’s circumstances. The SAP determines successful compliance; an employer that proceeds arranges testing and decides about covered work.

For more detail, read our sap evaluations guide and DOT compliance services in Texas. Check the DOT guidance on Substance Abuse Professionals for the underlying requirements.