The FMCSA Drug and Alcohol Clearinghouse lets covered employers check whether drivers subject to Part 382, including applicable CDL and CLP holders, are prohibited from safety-sensitive work because of a drug or alcohol program violation. An Indiana carrier can obtain help with account roles, queries, consent records and permitted reporting tasks.
Compare declared provider coverage for Indiana
Maintain the annual query schedule
Registration does not complete the employer’s ongoing query duties. Each currently employed covered driver must be queried at least annually. Keep the driver, date, query type, consent basis and result together so a change of administrator or roster does not leave a required query overdue.
Clearinghouse and Indiana license records
An Indiana employer should keep the national Clearinghouse check separate from the driver’s state license record. Indiana BMV driver record guidance explains the driving-record route for Indiana license holders. Check names and license details before running the query, and investigate any mismatch. Drivers licensed elsewhere need the relevant issuing state’s record and licensing instructions, regardless of the employer’s address.
Keep accounts and roles distinct
An employer may designate a C/TPA for permitted Clearinghouse tasks, but still needs its own account and purchased query plan. A driver uses a separate role to provide electronic consent and review their record. Sharing credentials is not a substitute for setting up the appropriate authorization.
A change to not-prohibited Clearinghouse status does not itself reinstate commercial driving privileges. The relevant State Driver Licensing Agency handles the licensing process.
For the wider process, read the service guide and FMCSA Clearinghouse employer guidance. Compare declared coverage and confirm the required service directly with any provider you contact.